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9836 - Administrative Specialist


Will provide general administrative support to the Center for Academic Affairs and to manage selected student affairs and service programs and events in a manner that enhances the professional image of the Indiana University School of Nursing. Will plan and oversee the logistics for key events related to student affairs and services (e.g., graduation recognition programs, annual student awards program, Student Professional Development Day, faculty lecture series, new graduate and undergraduate student orientations, and job fairs).

Duties and responsibilities include but are not limited to, developing program agendas and schedules; inviting speakers; overseeing event advertising; managing catering details; preparing written publications and advertising materials; interfacing with external constituents; tracking revenue and expenses; and processing invoices for event expenses. Will plan and oversee student enrichment programs and activities coordinated by the office throughout the year; develop, coordinate and disseminate communications; coordinates the financial aid/scholarship process for all the system-wide (8 campus) IUSON. Will serve as liaison to IUSON Scholarship Committee and IUPUI Financial Aid Office. Responsible for updating and managing scholarship website and online submission process; verifying applicant eligibility; preparing applicant files; assisting the Scholarship Committee in the selection process; notifying recipients; preparing spreadsheets and reports. Will provide administrative support, including maintaining calendars and scheduling appointments. Prepare correspondence and grant applications. Edit and publish reports. Responsible for compiling information needed for appointments and meetings, including writing, editing and disseminating meeting minutes, making travel arrangements and processing reimbursements. Respond to school and program inquiries from internal and external constituents by email or phone. Refer inquiries to other SON or campus personnel as appropriate.

To be successful candidates must be proficiency using word processing, spreadsheet, presentation, and desktop publishing programs. Basic navigation in web/internet based applications; strong interpersonal and communication skills (written and oral); exceptional organizational skills and detail oriented. Experience with event planning and management. Ability to handle multiple demands and shifting priorities. Ability to work under peak pressure periods.

 
Required: High School diploma, plus at least 1 year of related experience.

Preferred: At least 1 year of college and work experience in a college or university setting.


Indiana University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, age, sex, sexual orientation or identity, national origin, disability status, or protected veteran status. This institution is also a provider of ADA services.