9716 - Administrative Secretary, Sociology
|Job Summary: Manages the workflow of the administrative front office. Provides secretarial support to the Chair and Fiscal Officer. Ensures efficient operation of the office with professionalism, make adjustments in staff work assignments as needed and provide guidance and direction to staff when needed. Processes payroll for faculty, staff and students; processes faculty and student travel documents and reimbursements; monitors and assists with work requests from faculty and associate instructors; manages calendar for Chairperson; monitors office supply needs; processes purchase orders; maintains spreadsheets in Excel; processes documents into the University's central computer on-line information systems including KFS, EPIC, HRMS etc. |
|Qualifications: Review your qualifications prior to applying to ensure that you meet the minimum qualifications for the position. Resume and cover letter required. |
REQUIRED: High school diploma or GED and three years of office environment experience.
An equivalent combination of education and experience may be considered. Experience handling sensitive and confidential data; self-motivated and resourceful; and possess a high level of detail and organizational skills. Excellent communication and customer service skills, and the ability to serve as an information and guidance resource to faculty, students and co-workers. The ability to work under stress with significant deadlines. Editing experience desirable. Experience using HRMS, KFS, EPIC, IUIE, Travel@IU along with Excel, Microsoft word and Outlook. Accounting and clerical background highly desirable.
Preferred: Bachelor’s degree and previous IU administrative experience.
Apply by November 7, 2013.